Algonquin Students' Association | Event Request - Algonquin Students' Association

If you have any questions or would like to further discuss your request, please reach out to Ian Skoczylas, Creative Director.

Contact Information

Name *

First

Last

Algonquin College Email *

Phone

(555) 555-5555 x5555

Department *

Do you need a copy of your request to be sent to more people? *

(Maximum of 4 additional emails)

Layout

Additional Email 1 *

Additional Email 3

Additional Email 2

Additional Email 4

Event Location, Date and Time

Is this an online event? *

Online Platform *

Zoom Link

Other: please specify the online platform *

Is this an event for single-campus / multi-campus students? *

Single-campus
Multi-campus

Campus *

Ottawa
Pembroke
Perth

Select all applicable campuses *

Ottawa
Pembroke
Perth

On-campus / Off-campus *

On-campus
Off-campus

Is this a single-venue / multi-venue event? *

Single-venue
Multi-venue

Venue (Ottawa) *

Other: please specify the venue *

Layout

Venue 1 (Ottawa) *

Other: please specify venue 1 *

Venue 2 (Ottawa) *

Other: please specify venue 2 *

Venue 3 (Ottawa)

Other: please specify venue 3

Venue (Pembroke) *

Other: please specify the venue *

Layout

Venue 1 (Pembroke) *

Other: please specify venue 1 *

Venue 2 (Pembroke) *

Other: please specify venue 2 *

Venue (Perth) *

Other: please specify venue *

Layout

Venue 1 (Perth) *

Other: please specify venue 1 *

Venue 2 (Perth) *

Other: please specify venue 2 *

Name of the Place *

Ex. Gatineau Park

Location

Address Line 1

City

State / Province / Region

Is this a one-day event? *

Yes
No, it's a multi-day / recurring event.

Layout

Event Start Date *

Event End Date *

Please provide a complete list of dates and times: *

Ex. From May 9 to Aug 21, every Monday, 10am - 11am. No session on June 28 (midterm break).

Choose the best event scheduling option for multiple campuses (One-Day event only): *

same date + same time
same date + different time
different date + same time
different date + different time

Event Date *

Must be at least 15 days from date of submission.

Event Date (Ottawa) *

Must be at least 15 days from date of submission.

Event Date (Pembroke) *

Must be at least 15 days from date of submission.

Event Date (Perth) *

Must be at least 15 days from date of submission.

Layout

Event Start Time *

Event Start Time (Ottawa) *

Event Start Time (Pembroke) *

Event Start Time (Perth) *

Event End Time *

Event End Time (Ottawa) *

Event End Time (Pembroke) *

Event End Time (Perth) *

Event Description

Please complete the following information exactly as you want it to appear on the final promotional material.

Event Title *

Is this a partnered event? *

Partner Name *

Social Media Handles (if applicable)

Event Description *

Please provide a 3-4 sentence description of the event to give attendees more context as to what the event is about. This description will be placed on the website and Facebook event.

Grammar *

I have checked my grammar.

Who can attend this event? *

Other: please specify attendee *

How many guests can each student bring? *

What is the age restriction? *

Other: please specify age restriction *

What is the child policy? *

Other: please specify child policy *

Estimated Attendance *

What is the Coat Check policy? *

Please select which restrictions apply to Coat Check, if any.

Large bags (such as backpacks, large purses, and gym bags) are not permitted.
Large coats and large bags (such as backpacks, large purses, and gym bags) are not permitted.

Is there bar service? *

No
Yes, 1 hour before the event starts

What ticketing information best describes your event? *

Ticket Price *

Format:
$10.00 - Algonquin College Student
$20.00 to $30.00 - General Public

Which platform are tickets available on? *

TicketWeb (General Admission)
TicketMaster (Assigned Seating)
Other

Please note: Eventbrite has been replaced by TicketWeb and TicketMaster. Please contact the Box Office for more information at boxoffice@algonquincollege.com.

Other: please specify *

Is there a requirement to collect the mailing addresses of attendees? *

Material Information

To get an idea of how the information you provide will appear online, please view the example below of an event on the website.

Example Web Event

All event requests will automatically receive the following promotional materials:

- 10 posters for print (11" x 17")
- Social media posts

- SpinetiX image (if ticketed)
- Eventbrite image (if ticketed)

- Website event page listing
- Digital signage

Do attendees need to complete a travel waiver before attending the event? *

Do you need a supplemental registration / application form to be created on the SA website? *

Please drop in a separate Web Request here with your form details.

Do you require a QR code for this event? *

If yes, where to link it to? *

Event Page
Event Registration Link
Travel Waiver
Other

Other: please specify the URL or your needs *

Do you require any additional promotional material not listed above? *

Additional materials offered: *

Tickets
Observatory Washroom Poster
Observatory Storefront TV Image
Rack Card
Wayfinding Signage
Directional Signage
Additional Asset Sizes
Other

What are the asset dimensions you need? *

Please describe your additional promotional needs. *

Note: *

Please note, additional requests add time to the project and may prolong delivery

Communications and Marketing

Would you like to type 3 words that resonate with your brand design style? *

Yes: please type 3 keywords *

Ex. dynamic, colorful, athletic...

Are there any design assets that you'd like to upload? *

Ex. 3rd party logos, posters...

File Uploads *

Click or drag files to this area to upload. You can upload up to 10 files.

Max file size: 10 MB, Max. files: 10.

Would you like someone from the Communications and Marketing department to attend your event? *

Yes: please specify *

Photographer
Videographer
Social Media Coordinator

Social Media Request

Is this a special event (with artists, performers... involved)? *

Who is involved? *

Artist
Performer (ie. dance crew for Diwali...)
Other

Other: please specify *

Please includes his/her/their name, background, highlights etc..

Name of the Artist(s): *

Artist Background & Highlights: *

Name of the Performer(s): *

Performer Background & Highlights: *

Is the artist or event going to be providing additional social content? *

Please specify: *

I.e. Post captions, sizzle reels, music video URLs...

Is there anything specific you would like captured? Would you like a post made after the event? *

Photo Request

Photo Type: *

Event Coverage
Major Campaign
Promotional Material Content
Others

Please specify: *

Do you require vertical orientation for your content? *

Description of photos to be taken (please be specific). *

Think about what your specific needs are. (i.e. archive, meet & greet photos etc.)

What is the intended purpose of the photos? *

Please explain why you need the photos requested above and your plans for these photos.

Video Request

Video Type: *

Event Coverage
Major Campaign
Promotional Material Content
Others

Please specify: *

Video Length: *

Shortform (1-2 minutes)
Longform (2+ minutes)

Do you require vertical orientation for your content? *

Description of videos to be filmed (please be specific). *

Think about what your specific needs are. (i.e. archive, recap videos etc.)

What is the intended purpose of the videos? *

Please explain why you need the videos requested above and your plans for these videos.

Additional Details

When would you prefer to announce the event to the public? *

Announce when the assets are approved
On a specific date and time

Announce Date and Time *

Date

Time

Would you like to request a meeting to go over your event request? *

Yes please, face-to-face is best!
No thanks, I'm happy communicating through Basecamp.

Additional Uploads

Click or drag files to this area to upload. You can upload up to 5 files.

Max file size: 5 MB, Max. files: 5.

Additional Notes

Please add any relevant details or notes if what you need is not covered above.

Consent

Consent *

I agree that the information provided is accurate to the best of my knowledge and understand that changes cannot be made post submission.

The Communications and Marketing department has final discretion for all creative assets. Changes may be made to optimize for design/communication to provide the best result for your campaign. Thank you for your trust in our ability.

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