Algonquin Students' Association | Club Event Request

Club Leader Details

Full Name*

First Last

Student Number*

Algonquin College Student Email (@algonquinlive.com)*

Enter Email Confirm Email

Club Details

Club Name:*

Campus*

Ottawa

Pembroke

Perth

Event Details

Event Name:*

Event Date:*

Event Access Time*

The time when your club needs to access the space (if set up is required).

Event Start Time*

The scheduled start time for your event.

Event End Time*

The time when your event finishes and attendees leave the venue.

Event Wrap Up Time*

The time when you have finished cleaning up and the club members have officially left the space.

Event Description:*

Desired Event Venue:

Will your event require tech booking?*

Please note that tech can only be booked for the Observatory, Corner Lounge, and The Landing. The booking includes tech staff to coordinate lighting, sound, mics, and music. Tech booking is typically used for events that include a show-like aspect (e.g., a talent show). Booking tech comes at a cost.

Note: Ottawa campus has access to a portable speaker and 2x mics without the need for booking tech.

Yes

Will your event be open to community?*

Some events may be restricted to student access only, depending on the location and event-specific details.

Yes

Is this a partnered event with any external person or organization?*

All external partners must be approved.

Yes

If yes, please provide a list of any external partners:

Click ⨁ to add another partner.

Consent

I understand that event approval also depends on the availability of venue space and venue staffing:*

Venues reserve the right to decline an event if they determine the event is unsuitable for their space.

I understand.

I understand that if my event requires funding and I intend to use Club Funds, I must also submit a Funding Request Form:*

Event funding may be granted for tech booking, event security, catering, necessary supplies etc. (funds are not guaranteed)

I understand.

I understand that for some venues there may be a minimum registration required in order to proceed with the event:*

Due to the staffing and labour requirements needed for certain venues, there may be a minimum registration count required to book the space. For example, the Observatory has a capacity for up to 180 people and may not accept an event that is anticipated to have only 15 attendees. In this scenario, a classroom would be more suitable.

I understand.

I understand that I must wait for approval before I can move forward with planning and promoting my proposed event:*

The Clubs and Communities Coordinator will review your request.

I understand.

CAPTCHA